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CITY OF PASS CHRISTIAN
 MEETING OF THE MAYOR AND BOARD OF ALDERMEN
JULY 20, 2010    6:00 P.M.

 

  1. CALL TO ORDER
  1. PRAYER AND PLEDGE
  1. ROLL CALL

4.   BID OPENING-WATER & SEWER REPLACEMENT- AREA I FROM HOLIDAY TO
SHADOWLAWN SOUTH OF CSX.

ADMINISTRATION

  1. CONSIDER APPROVING THE PRE-FINAL CONCEPTUAL PLAN OF THE NEW HARBOR PROJECT FROM THE PROGRAM MANAGER AND DESIGN ENGINEER. EXHIBIT A-1
  1. CONSIDER APPROVING COMMERCIAL HARBOR PROJECT LIMITS AND DECIDE IF PROJECT LIMITS SHOULD INCLUDE EXISTING HARBOR AND NEW PROPOSED HARBOR OR ONLY PROPOSED HARBOR.  (PRESENTATION OF INFORMATION WILL BE PROVIDED BY PROJECT MANAGER AND CITY ATTORNEY.)
  1. CONSIDER INFORMATION PRESENTED BY PROJECT MANAGER AND DESIGN ENGINEER AND DETERMINE IF A MOBILE MODULAR UNIT OR ELEVATED, FIXED UNIT CONSTRUCTED ON THE ICE HOUSE FOUNDATION SHOULD BE DESIGNED FOR THE NEW COMMERCIAL HARBOR PROJECT ( THIS ULTIMATELY WILL REQUIRE MODIFICATION OF HARBOR LEASE WITH PASS PURCHASING INC. FOR ICE HOUSE ONLY AND NOT ADJACENT OFFICE FOR FUEL DOCK.) 
  1. CONSIDER HEARING FROM SANDRA HOWARD IN REFERENCE TO DISPOSAL OF THE DEEPWATER HORIZON OIL DEBRIS. EXHIBIT A-4
  1. CONSIDER APPROVING PROCLAMATION TO THE ASGARD MOTORCYCLE CLUB. EXHIBIT A-5
  1. CONSIDER AWARDING THE CONTRACT FOR THE DOWNTOWN REVITALIZATION IMPROVEMENTS (PHASE I) TO KAPPA DEVELOPMENT & GENERAL CONTRACTING, INC. FOR THE SUM OF $2,184,108.80. EXHIBIT A-6
  1. CONSIDER APPROVING THE MAYOR’S SELECTION FOR ADMINISTRATIVE ASSISTANT AT AN ANNUAL SALARY OF $24,000.00.
  1. CONSIDER APPROVING CONTRACT WITH HARRISON COUNTY HUMANE SOCIETY FOR FISCAL YEAR 2011 FOR $4,400.OO YEARLY. EXHIBIT A-8
  1. CONSIDER APPROVING PETTY CASH FUND IN THE AMOUNT OF $100.00 FOR THE SENIOR CITIZEN CENTER PAYABLE TO CECIL DEDEAUX, AS RECOMMENDED BY THE COMPTROLLER. EXHIBIT A-9
  1. CONSIDER REQUESTING FEMA TO APPROVE PW 2904, (PREVIOUSLY WRITTEN FOR THE SENIOR CITIZENS CENTER), TO BE CHANGED TO AN ALTERNATIVE PROJECT FOR WHICH THE ELIGIBLE FUNDS CAN BE USED FOR REPAIRS TO NON-FEDERAL AID ROADS AND AUTHORIZING THE CITY ATTORNEY TO SUBMIT FORM PA-10 AND A LETTER TO FEMA/MEMA FORMALLY REQUESTING THIS CHANGE. EXHIBIT A-10
  1. CONSIDER APPROVING THE ATTACHED LIST OF ROADS TO BE REPAIRED AND/OR PAVED WITH ALTERNATE FEMA FUNDS UNDER PW 2904. EXHIBIT A-11
  1. CONSIDER APPROVING THE SHORT FORM AGREEMENT BETWEEN THE CITY AND GARNER RUSSELL & ASSOCIATES, INC. FOR PROFESSIONAL SERVICES  FOR THE AREA V ALTERNATE PAVING PROJECTS LOCATED NORTH OF CSX RAILROAD CITYWIDE PROJECT. EXHIBIT A-12
  1. CONSIDER RATIFYING MODIFICATION SHEET NO. 5 TO EXTEND THE PROJECT ENDING DATE ON THE CITY HALL PROJECT FROM JULY 31, 2010 TO DECEMBER 31, 2010. EXHIBIT A-13
  1. CONSIDER ADVERTISING FOR JANITORIAL SERVICES FOR ALL THREE CITY COMPLEXES.
  1. CONSIDER AUTHORIZING CITY ATTORNEY MALCOLM JONES TO ATTEND THE PHELPS DUNBAR EMPLOYMENT SEMINAR IN BILOXI, MS, AUGUST 12-13, 2010 AT A COST OF $350.00. EXHIBIT A-15
  1. CONSIDER APPROVING CHANGE ORDER NO. 2 (FEMA FUNDED POTABLE WATER AND SANITARY SEWER PROJECT IN THE DOWNTOWN AREA) PW’s 1115 AND 11135, IN THE AMOUNT OF $64,480.00 TO SCI, INC., AS RECOMMENDED BY THE PROJECT ENGINEER. EXHIBIT A-16
  1. CONSIDER APPROVING INSURANCE RENEWAL WITH TREUTEL INSURANCE AGENCY, INC. FOR THE NEW POLICE DEPARTMENT LOCATED AT 525 ESPY AVENUE IN THE AMOUNT OF $36,477.48. EXHIBIT A-17
  1. CONSIDER AUTHORIZING REQUEST FOR PROPOSALS (RFP) FOR O & M UTILITY BILLING FOR WATER & SEWER SERVICES FOR A TERM BEGINNING ON OCTOBER 1, 2010 FOR A THREE YEAR TERM.  EXHIBIT A-18
  1. CONSIDER APPROVING THE TRANSFER OF ONE (1) 2007 FORD RANGER XLT PICKUP TRUCK, VIN # 1FTYR14U27PA78390 FROM THE CODE OFFICE TO THE HARBOR DEPARTMENT. EXHIBIT A-19
  1. CONSIDER DECLARING THE 2000 FORD CROWN VICTORIA (OLD FIRE CHIEF CAR) AND THE 1996 CROWN VICTORIA USED BY THE HARBOR PATROL AS SURPLUS.
  1. CONSIDER APPROVING THE CLAIMS DOCKET NO. 1. EXHIBIT A-21
  1. CONSIDER APPROVING THE CLAIMS DOCKET NO. 2, TOMMY PIERNAS. EXHIBIT A-22

POLICE DEPARTMENT
 

  1. CONSIDER RECOGNIZING SERGEANT EDMONDS WITH A LETTER OF COMMENDATION AND CERTIFICATE FOR HIS ROLE IN SAVING THE LIFE OF A YOUNG MAN THAT HAD FALLEN INTO A SWIMMING POOL. EXHIBIT P1
  1. CONSIDER DECLARING THE ATTACHED ITEMS AS SURPLUS PROPERTY AND DISPOSING OF THEM AS SUCH, AS RECOMMENDED BY THE POLICE CHIEF. EXHIBIT P-2

 

FIRE DEPARTMENT

 

  1. CONSIDER RATIFYING FIRE FIGHTER CHRIS CRITZER’S ATTENDANCE TO THE CHEMISTRY OF HAZARDOUS MATERIALS FIRE CLASS AT THE MSFA, JULY 12-22, 2010. COST OF THE CLASS IS PAID FOR THROUGH A GRANT. REQUEST FOR USE OF A CITY VEHICLE AND PER DIEM IN THE AMOUNT OF $160.00, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-1
  1. CONSIDER APPROVING FIRE FIGHTER JAMES ELLLINGTON TO ATTEND ROPE RESCUE II CLASS AT MSFA, JULY 26-29, 2010. COST OF CLASS IS $60.00 PLUS PER DIEM OF $60.00 AND USE OF A CITY VEHICLE, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-2
  1. CONSIDER APPROVING LT. TERRY LEWIS TO ATTEND FIRE SERVICE MANAGEMENT CLASS AT MSFA, AUGUST2-5, 2010, AT A COST OF $375.00 PLUS PER DIEM OF $60.00 AND USE OF A CITY VEHICLE, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-3
  1. CONSIDER RATIFYING LT. JASON HAIR TO ATTEND DRIVER-OPERATOR AERIAL CLASS HELD AT THE LONG BEACH FIRE DEPARTMENT JULY 5, 2010. COST OF CLASS IS $150.00, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-4
  1. CONSIDER RATIFYING THE PURCHASES AND EXPENDITURES AS STATED IN THE MISSISSIPPI DMR GRANT APPLICATION, NOT TO EXCEED TWO MILLION DOLLARS AND APPROVE LINE ITEMS AS AMENDED, AS RECOMMENDED BY THE FIRE CHIEF.  EXHIBIT F-5
  1. CONSIDER RATIFYING PURCHASES ON BP/DMR GRANT, ITEMS 1, 2, 3, AND 4, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-6
  1. CONSIDER APPROVING PURCHASE OF EMERGENCY FUEL SUPPLIES FOR HURRICANE SEASON, AS RECOMMENDED BY THE FIRE CHIEF.
  1. CONSIDER APPROVING PURCHASE OF ONE CHEVY TAHOE SUV LARGE UTILITY 2 WHEEL DRIVE VEHICLE FOR COMMAND UNIT, IN THE AMOUNT OF $24,521.00 FROM GRAY DANIELS CHEVROLET UNDER STATE CONTRACT NO. 070-92-22823-0- DMR GRANT, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-8
  1. CONSIDER RATIFYING USE OF OLD CHAMBER OF COMMERCE LOCATION FOR TEMPORARY ONSHORE DECONTAMINATION (DECON) LOCATION AND APPROVE LEASE OF SAME.
  1. CONSIDER REVIEWING REQUEST FOR PROPOSALS (RFP) AND RECOMMEND CHANGES OR ADDITIONS AND APPROVE ADVERTISING FOR BID AND EMERGENCY DISASTER SERVICES, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-10
  1. CONSIDER AUTHORIZING ADVERTISEMENT FOR QUOTES FOR A PERIOD OF FOUR DAYS (4) TO PURCHASE A VACUUM TRUCK. TRUCK TO BE PURCHASED WITH BP/DMR GRANT MONEY, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-11
  1. CONSIDER APPROVING THE PURCHASE OF TWO (2) HONDA ATV’S FROM COAST CYCLE WORLD FOR A TOTAL OF $12,898.00 FOR BEACH AND HARBOR PATROL, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-12
  1. CONSIDER APPROVING THE PURCHASE OF 475 BARRICADES FROM INLINE BARRICADES & METAL PRODUCTS, INC. IN THE AMOUNT OF $39,900.00, AS RECOMMENDED BY THE FIRE CHIEF. EXHIBIT F-13

 

COURT DEPARTMENT

  1. CONSIDER RECOGNIZING COURT CLERK DENISE DEDEAUX’S CERTIFICATION TO PERFORM INITIAL APPEARANCES. EXHIBIT C-1

 

PUBLIC WORKS

  1. CONSIDER RATIFYING HIRING JOHN FORGE TO CUT GRASS AT A RATE OF $8.25 PER HOUR, AS RECOMMENDED BY THE PUBLIC WORKS FOREMAN.

 

HARBOR DEPARTMENT

  1. CONSIDER APPROVING REQUEST FOR A REFUND IN THE AMOUNT OF $877.45 TO BILL CRESSY DUE TO AN ACCIDENTAL OVERPAYMENT ON HIS ACCOUNT, AS RECOMMENDED BY THE HARBOR MASTER. EXHIBIT H-1

 

CONSENT AGENDA

  1. CONSIDER APPROVING PAYMENT OF PAY APPLICATION NO. 1 (FINAL), IN THE AMOUNT OF $4,500.00 TO ANB CONSTRUCTION FOR KITTIWAKE BAPTIST CHURCH DRIVEWAY REPAIRS, AS RECOMMENDED BY THE PROJECT ENGINEER EXHIBIT CA-1  
  1. CONSIDER APPROVING PAYMENT IN THE AMOUNT OF $900.00 TO J. R. CLARK & ASSOCIATES, LLC FOR CITY HALL, MUNICIPAL COURT, AND LIBRARY COMPLEX, PROJECT NO. 08027, AS RECOMMENDED BY THE PROJECT MANAGER. EXHIBIT CA-2
  1. CONSIDER APPROVING PAYMENT IN THE AMOUNT OF $8,021.25 TO JAUBERT ASSOCIATES ARCHITECTURE, PLLC. FOR ADDITIONAL A/E SERVICES FOR CITY HALL/MUNICIPAL & LIBRARY PROJECT NO. 07-12. AS RECOMMENDED BY THE PROJECT MANAGER. EXHIBIT CA-3
  1. CONSIDER APPROVING PAYMENT IN THE AMOUNT OF $784.88 TO JAUBERT ASSOCIATES ARCHITECTURE, PLLC. FOR ADDITIONAL A/E SERVICES FOR CITY HALL/MUNICIPAL COMPLEX, PROJECT NO. 07-12. AS RECOMMENDED BY THE PROJECT MANAGER. EXHIBIT CA-4
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 909515-10 IN THE AMOUNT OF $5,476.25 TO BROADDUS & ASSOCIATES FOR POLICE COMPLEX /EOC HMGP -PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-5
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 909510-12 IN THE AMOUNT OF $2,115.00 TO BROADDUS & ASSOCIATES FOR WAR MEMORIAL PARK PW 8869-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-6
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 9512-05 IN THE AMOUNT OF $390.00 TO BROADDUS & ASSOCIATES FOR CHURCH AVENUE PARK PW 8870-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-7
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. PCDG024 IN THE AMOUNT OF $5,787.50 TO BROADDUS & ASSOCIATES FOR GYMNASIUM-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-8
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 9511-05 IN THE AMOUNT OF $260.00 TO BROADDUS & ASSOCIATES FOR HARBOR OFFICE BUILDING PW 2676-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-9
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 9521-01 IN THE AMOUNT OF $4,685.00 TO BROADDUS & ASSOCIATES FOR AREA 4-POTABLE WATER AND SANITARY SEWER-PW 11140-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-10
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 9520-01 IN THE AMOUNT OF $1,122.50 TO BROADDUS & ASSOCIATES FOR AREA 4 ROADWAYS, DRAINAGE, AND SURFACE STRUCTURES, PW 11161-PROFESSIONAL SERVICES FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-11
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. PC36 IN THE AMOUNT OF $7,011.25 TO BROADDUS & ASSOCIATES FOR POLICE COMPLEX PROJECT MANAGEMENT FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-12
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. PCMC35 IN THE AMOUNT OF $5,802.50 TO BROADDUS & ASSOCIATES FOR MUNICIPAL COMPLEX –PROJECT MANAGEMENT, FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-13
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. PCML37 IN THE AMOUNT OF $1,496.44 TO BROADDUS & ASSOCIATES FOR MAIN LIBRARY-PROJECT MANAGEMENT FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-14
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 38 IN THE AMOUNT OF $566.00 TO BROADDUS & ASSOCIATES FOR RESTORATION OF THE HISTORIC RANDOLPH SCHOOL-PROJECT MANAGEMENT FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-15
  1. CONSIDER APPROVING PAYMENT OF INVOICE NO. 9509-14 IN THE AMOUNT OF $4,235.00 TO BROADDUS & ASSOCIATES FOR PUBLIC WORKS BUILDING-PROJECT MANAGEMENT FROM JUNE 1, 2010 TO JUNE 30, 2010. EXHIBIT CA-16
  1. CONSIDER APPROVING PAYMENT OF PAY APPLICATION NO. 18 IN THE AMOUNT OF $4,871.10 TO KENNETH R. THOMPSON, JR. BUILDERS, INC. FOR LIBRARY CONSTRUCTION, AS RECOMMENDED BY THE PROJECT MANAGER. EXHIBIT CA-17
  1. CONSIDER APPROVING PAYMENT OF PAY APPLICATION NO. 19 IN THE AMOUNT OF $21,023.11 TO KENNETH R. THOMPSON, JR. BUILDERS, INC. FOR CITY HALL-MUNICIPAL COMPLEX CONSTRUCTION, AS RECOMMENDED BY THE PROJECT MANAGER. EXHIBIT CA-18
  1. CONSIDER APPROVING PAYMENT OF INVOICE IN THE AMOUNT OF $4,454.05 TO SLAUGHTER & ASSOCIATES, PLLC URBAN PLANNING CONSULTANTS FOR ANNEX PROJECT. EXHIBIT CA-19
  1. CONSIDER APPROVING PAYMENT OF INVOICE IN THE AMOUNT OF $3,610.00 TO MALCOLM JONES, CITY ATTORNEY FOR LEGAL SERVICES – CDBG KATRINA RECOVERY GRANT – DOWNTOWN REVITALIZATION. EXHIBIT CA-20
  1. CONSIDER APPROVING THE MINUTES OF JUNE 22, 2010. EXHIBIT CA-21

 

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO OR SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.

 

EXECUTIVE SESSION

  1. CONSIDER DISCUSSING PERSONNEL MATTER-HARBOR. (REPORT FROM CITY ATTORNEY).

 

  1. CONSIDER DISCUSSING PERSONNEL MATTER-PUBLIC WORKS.